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Is there a cost to use HePS?
HePS is an unfunded initiative which means that no funds have been appropriated for the program. There is no cost for vendors to register or to submit quotes or bids. However, when a vendor is awarded, the vendor will pay SicommNet .85% of the award, (or $8.50 for every $1,000).
The fee is due upon delivery, not award. When the vendor receives a notice of award in HePS there will be a delivery date (entered by the buyer). HePS will automatically generate and send an invoice when the date of delivery occurs. The vendor will have 30 days to pay SicommNet.
For instance, a buyer may send a notice of award on January 1 for delivery of goods on March 1. On March 1, SicommNet will generate an invoice, it will be sent to the vendor and the vendor will have 30 days to pay.
If the award is an indefinite quantity to be delivered over time, the vendor will report sales to SicommNet each quarter with a copy to the buyer. SicommNet will bill based on the report and the vendor will have 30 days to pay. That way the vendor is not paying for goods or services that have not been sold.
Lastly, as we move to utilizing HePs for other methods of source selection such as invitations for bids or requests for proposals, there is a cap of $5,000 for the fee for each award. The fee for awards of $588,00 and above will be $5,000.
