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What happens when the lowest quote is too high?
If the quote is a little too high, you may negotiate with the vendor who submitted the lowest quote to lower the price by proportionately decreasing the quantity of the goods/services.
You can also cancel the solicitation, revise the specifications and resolicit as a small purchase request for quote.
If, upon receiving quotes you know the cost will be above the small purchase of service method of source selection threshold even if you revise the specifications, you may cancel the solicitation and and solicit utilizing the appropriate method of source selection such as IFB (Invitation for Bid) or RFP (Request for Proposals).
If you choose to cancel the solicitation, please use the optional e-mail in HePS to advise the vendors who responded. As a courtesy, if you know you will be re-soliciting as an RFQ or using another method, let them know that as well.
