HePS is the electronic procurement system for the State of Hawaii, a system for issuing solicitaions, receiving responses, and issuing notices of award.  While the PNS could be considered part of an e-procurement system, e-procurement and HePS is much more and has several elements. Our e-procurement system is hosted by SicommNet.

1. Vendor registration:  Vendors register on HePS by enter standard information such as company name and address,  and create a profile identifying the categories of goods, services or construction the vendor provides.  Government purchasers can search HePS prior to solicitation to ensure vendors are registered for the goods, services or construction they need to procure.
2. Electronic Solicitations: Government purchasers (called buyers in HePS) enter their solicitation on electronic forms and may attach files, if needed.  Once released, posted on the internet via HePS the electronic solicitations are available in a standard format to vendors registered on HePS.
3. E-mail notification:  Each evening e-mails are sent to vendors registered for the categories of goods and services being procured, providing a link directly to the solicitation.  Amendments are also issued electronically with e-mail notifications sent to vendors.
4. Submission of electronic quotes.  Vendors submit quotes electronically in as few as three clicks and may also add comments or attach files as appropriate.  A vendor may amend the quote electronically as many times as necessary up to the submission due date and time.
5. Electronic award: Once a solicitation closes, the HePS buyer reviews the submissions.  When a decision is made, the buyer notifies the vendor on HePS and the awarded vendor receives a notice of award in an e-mail.  Non-selected offerors are also notified.

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