§3-122-75 Goods, services, and construction. (a) Based on specifications and with adequate and reasonable competition:

(1) No less than three quotes shall be solicited for expenditures of $5,000 to less than $15,000;

(2) No less than three written quotes shall be obtained for expenditures of $15,000 to less than $25,000; and

(3) For the period up to and including June 30, 2007, no less than three written quotes shall be obtained for expenditures of $25,000 to less than $50,000.

     (b) Only vendors that supply the goods, services, or construction required, shall be Solicited and considered to meet the minimum quotation requirements.

     (c) Considering the criteria, including but not limited to quality, warranty, and delivery; award shall be made to the lowest responsive, responsible offeror.

     (d) When award to the lowest responsive, responsible offeror is not practicable, award shall be made to the offeror whose quotation provides the best value to the State. Written determination for the selection shall be placed in the procurement file.

     (e) When the minimum quotations are not obtained, for reasons such as insufficient sources, written justification shall be placed in the procurement file.

     (f) Expenditures with an estimated total cost that are less than $5,000 shall be by procedures established by each chief procurement officer.

     (g) Chief procurement officers may be more restrictive in their jurisdiction's small purchase procedures, e.g., requiring written quotes at lower dollar limits. [Eff 12/15/95; am and comp 11/17/97; am and comp MAR 21 2008]  (Auth: HRS §§103D-202, 103D-305) (Imp: HRS §103D-305)

HAR 3-122 Subchapter 8 Small Purchases

HAR 3-122-73 Definitions

HAR 3-133-74 General Provisions

HAR 3-122-75 Goods, Services and Construction

HAR 3-122-76 REPEALED

HAR 3-122-77 Pocurement File and Disclosure of Information

HAR 3-122-78 Electronlc Procurement

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