<br>Brief Description:  Competitive request for proposal process.  Requires the solicitation of proposals to select providers and award funds for the delivery of health and human services.

Basis for Use: Purchasing agency has budgeted funds and/or the legislature has appropriated funds for purchase of health and human services.

Comments: Method to be used most often. 
Note that a request for information (RFI) shall be conducted in preparation for issuing an RFP.

Procedures:

• Public notice requesting submission of health and human service proposals is issued.  All criteria which will be used to evaluate proposals and the relative importance of the criteria must be in the request for proposal.
• Proposals opened so as to avoid disclosure of contents to competing applicants during proposal evaluation
• There may be discussions with applicants if it is stated in the request for proposal or in accordance with rules for clarification to assure full understanding of the requirements of the request for proposals.

Is Solitation required? Yes.  Notice shall be posted on the procurement notices website and RFP shall be posted on the RFP website.

Term Limit of Contract: As stated in the request for proposal.

Monetry Cap: Limited by availability of funds.

Protest: May protest a purchasing agency’s failure to follow procedures of this chapter or rules of the policy board, or a request for proposal.  Also contains a request for reconsideration process.

Posting/Reporting Requirements: Awards shall be posted within five working days of contract execution to the contracts database (CDRS).

• Hawaii Revised Statutes: §103F-402  Competitive Purchase of Services, Part V. Protests and
• Hawaii Administrative Rules Chapter 3-142, Planning, Chapter 3-143, Competitive Purchase of Service, Chapter 3-148, Protests
• Cost principles

For Private Providers/Applicants

Where are RFPs that I can apply for now (and RFPs that have been issued in the past)?

Proposal Application Forms (including budget forms) applicants use to respond to an RFP issued by a state agency. 

How do state agencies plan for their RFPs

For Procurement Personnel 

RFP Template -State agencies use this to develop an RFP.  (Regu;lar template, Short form template, Addenda Format)

Statement of Findings and Decision Template (MS Word)

Sample RFP Orientation Meeting Agenda (PDF)

Handbook on Evaluating Proposals for Health and Human Services Pursuant to Chapter 103F, HRS (PDF format)

See also  Training Schedule

Private Provider Guide: How the State Purchases Health and Human Services

Health and Human Services Procurement Manual